Title
a. Approve and Authorize the Purchasing Agent or designee to enter into a Purchase Agreement with Evanced Solutions, LLC, for a permanent perpetual license in the total amount not to exceed $27,828.00 over the 5 year term of the agreement, for the use of web based Library software services consisting of three modules - "Spaces", "SignUp" and "Summer Reader" for the (one-time payment of $15,000), and for maintenance services for a period of five years ($2,700.00 beginning the second year of usage), and set up and implementation fees ($2,028.00)
b. Approve non-standard terms and conditions based on the recommendation of the Library Director.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the Purchasing Agent or designee to enter into a Purchase Agreement with Evanced Solutions, LLC, for a permanent perpetual license in the total amount not to exceed $27,828.00 over the 5 year term of the agreement, for the use of web based Library software services consisting of three modules - "Spaces", "SignUp" and "Summer Reader" for the (one-time payment of $15,000), and for maintenance services for a period of five years ($2,700.00 beginning the second year of usage), and set up and implementation fees ($2,028.00);
b. Approve non-standard terms and conditions based on the recommendation of the Library Director.
SUMMARY/DISCUSSION:
The recommended action will enable Monterey County Libraries to streamline the processes of booking public meeting rooms, lending equipment and promoting and managing program participation by automating these processes. With this software, the public will be able view the availability of County Library meeting rooms and book them online with their library card number. Patrons will also be able to view library events and programs offered throughout the County Library system and register online to participate. It will also enable the Libraries to manage and track Annual Summer ...
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