Title
Approve and Authorize the Registrar of Voters to execute Agreement Number 11G30112 Amendment No. 1 with the Secretary of State's office to extend the term for the State Agreement for the provision of Help America Vote Act (HAVA) services through March 31, 2016.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and Authorize the Registrar of Voters to execute Agreement Number 11G30112 Amendment No. 1 with the Secretary of State's office to extend the term for the State Agreement for the provision of Help America Vote Act (HAVA) services through March 31, 2016.
SUMMARY/DISCUSSION:
Agreement Number 11G30112 permits the County to be reimbursed in the amount of up to $326,196.39 for lease and purchase of voting systems software and hardware through the Secretary of State (SOS), which received federal funds under the State Agreement for the provision of Help America Vote Act (HAVA) services pursuant to HAVA Section 301. The current Agreement expires on December 31, 2015 and this Amendment will allow the continued availability of these funds and products through an extension of the State standard Agreement through March 31, 2016.
Copies of the Amendment and Agreement are on file with the Clerk of the Board and as attachments to this report.
OTHER AGENCY INVOLVEMENT:
The requested State Standard form Amendment No.1 to the original Agreement has been reviewed and approved by County Counsel as to form.
FINANCING:
Elections is not requesting increased estimated revenue or appropriations, as no voting system has been vetted yet nor have the funds been utilized nor received from the Secretary of State, as the funding/reimbursement is only made from the SOS at the time of purchase/lease . When the intended products are identified the purchasing/lease contracts will be brought back to the Board and a request to modify/adjust revenue and appropriations will be made at that time. There will be no cost to the County Gener...
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