Title
a. Approve and authorize the Contracts/Purchasing Officer to execute an Agreement with E.J. WARD INC. to provide a Fleet Fuel Management System to the County of Monterey for the initial term beginning December 3, 2013 through and including December 3, 2018, with an aggregate value estimated not to exceed $450,000; and
b. Authorize the Contracts/Purchasing Officer to execute up to three (3) future Amendments to the Agreement where the Amendments do not significantly change the scope of work or cause an increase in the Agreement annual rates of more than fifteen percent (15%).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer to execute an Agreement with E.J. WARD INC. to provide a Fleet Fuel Management System to the County of Monterey for the initial term beginning December 3, 2013 through and including December 3, 2018, with an aggregate value estimated not to exceed $450,000; and
b. Authorize the Contracts/Purchasing Officer to execute up to three (3) future Amendments to the Agreement where the Amendments do not significantly change the scope of work or cause an increase in the Agreement annual rates of more than fifteen percent (15%).
SUMMARY:
On May 16, 2013, the County issued a Request for Proposal (RFP#10417) to solicit proposals from qualified vendors capable of providing the County Fleet Operations with a new Fleet Fuel Management System.
The County's existing Fuel Management system is roughly seven (7) years old and is based on obsolete technology. The current system utilizes a mix of automated and manual processes to accomplish the disbursement of fuel. The manual process of the fueling system allows employees to bypass pre-established and pre-determined parameters and thresholds built into the system. This reduces management's ability to track accurately both the amount of fuel disbursed per vehicle and the ability to accurately track fuel consump...
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