County of Monterey - File #: 22-035

• File #: 22-035
• Name: PSA - MCFL with Envisionware
• Type: General Agenda Item
• Status: Passed
• File created: 1/4/2022
• In control: Board of Supervisors
• On agenda: 6/21/2022
• Final action: 6/21/2022
• Title: a. Approve and Authorize the Library Director or her Designee, to sign a Professional Services Agreement (PSA) with Envisionware, Inc., for library automation software and purchase of hardware equipment (self-check machines), in the amount not to exceed $130,000, for the period of three years beginning July 1, 2022, through June 30, 2025; and b. Approve non-standard risk provisions in PSA and in End User License Agreement, Exhibit B to PSA, as recommended by the Library Director; and c. Authorize the Library Director or his/or her Designee, to execute up to one future Amendment to this agreement that does not significantly change the scope of work and does not cause an increase of more than 10% ($13,000) of the original contract amount.

Date	Action By	Action	Result
6/21/2022	Board of Supervisors	approved	Pass

Title
a. Approve and Authorize the Library Director or her Designee, to sign a Professional Services Agreement (PSA) with Envisionware, Inc., for library automation software and purchase of hardware equipment (self-check machines), in the amount not to exceed $130,000, for the period of three years beginning July 1, 2022, through June 30, 2025; and
b. Approve non-standard risk provisions in PSA and in End User License Agreement, Exhibit B to PSA, as recommended by the Library Director; and
c. Authorize the Library Director or his/or her Designee, to execute up to one future Amendment to this agreement that does not significantly change the scope of work and does not cause an increase of more than 10% ($13,000) of the original contract amount.

Report
RECOMMENDATION:

It is recommended that the Board of Supervisors:
a. Approve and Authorize the Library Director or her Designee, to sign a Professional Services Agreement (PSA) with Envisionware, Inc., for library automation software and purchase of hardware equipment (self-check machines), in the amount not to exceed $130,000, for the period of three years beginning July 1, 2022 through June 30, 2025; and
b. Approve non-standard risk provisions in PSA and in End User License Agreement, Exhibit B to PSA, as recommended by the Library Director; and
c. Authorize the Library Director or his/or her Designee, to execute up to one future Amendment to this agreement that does not significantly change the scope of work and does not cause an increase of more than 10% ($13,000) of the original contract amount.

SUMMARY/DISCUSSION:

The Board of Supervisors, as the governing body of the Monterey County Free Libraries system, is empowered to approve funds for us to spend on much needed equipment and software. The requested hardware and software will improve efficiency, overall service to the public, and improve sustainability of the level of services.

As a result of this agreement, the Library will be able to provide 10...