Title
a. Approve and authorize the County Clerk/Recorder (CCR) or their designee to execute Renewal and Amendment No. 2 to the Agreement (A-16002) with BMI Imaging Systems, Inc. (BMI), to provide a Digital Reel System Upgrade for the hosting of real property records, for the term beginning September 1, 2022, through June 30, 2025; and
b. Authorize the County Clerk/Recorder to sign up to three (3) future amendments to the Agreement that do not exceed 10% ($5,132) of the amended Agreement amount, do not significantly alter the scope of work, and do not exceed a revised maximum amount of $56,452.
Report
RECOMMENDATION:
a. Approve and authorize the County Clerk/Recorder (CCR) or their designee to execute Renewal and Amendment No. 2 to the Agreement (A-16002) with BMI Imaging Systems, Inc. (BMI), to provide a Digital Reel System Upgrade for the hosting of real property records, for the term beginning September 1, 2022, through June 30, 2025; and
b. Authorize the County Clerk/Recorder to sign up to three (3) future amendments to the Agreement that do not exceed 10% ($5,132) of the amended Agreement amount, do not significantly alter the scope of work, and do not exceed a revised maximum amount of $56,452.
SUMMARY/DISCUSSION:
Currently, the Recorder's office utilizes Digital Reel for the hosting of real property documents from 1850 to 1977 for business purposes and customer viewing in the lobby. On September 28, 2021, the Governor approved Assembly Bill No. 1466 regarding real property discriminatory restrictions. Beginning July 1, 2022, as per Government Code 12956.3, the County Recorder's office "shall establish a restrictive covenant program to assist in the redaction of unlawfully restrictive covenants in violation of subdivision (I) of Section 12955." The Recorder's office is asking for the Board's approval to move forward with BMI in compliance with said statute.
On June 11, 2024, the Board of Supervisors approved and authorized Amendment No. 1, on the same o...
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