Title
Approve and authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 3 to the Agreement (MYA073) with Shred-It USA for Document Shredding Services at NMC, extending the term of the Agreement from June 1, 2011 through June 30, 2015 and adding $40,000 for a revised total Agreement amount not to exceed $219,620.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute Amendment No. 3 to the Agreement (MYA73) with Shred-It USA for Document Shredding Services at NMC, extending the term of the Agreement from June 1, 2011 through June 30, 2015 and adding $40,000 for a revised total Agreement amount not to exceed $219,620.
SUMMARY/DISCUSSION:
Currently Natividad Medical Center utilizes Shred-It USA to provide and empty over 100 consoles throughout the hospital to ensure appropriate destruction of confidential and patient care information. These consoles are positioned near nurses' stations, under admissions clerks' desks and in other areas as needed to ensure that important information is destroyed immediately.
Shred It USA provides regularly scheduled pickups and provides an unbroken chain of custody services to ensure sensitive day to day information is secure from the moment it is placed in the console until it is shredded here at NMC. In addition assisting with day to day paper destruction the company provides Hard Drive and Media destruction.
The increase in the Agreement Aggregate Amount of $40,000, will allow Natividad to continue to utilize these services for Fiscal Year 2014/2015.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this Amendment No. 3 as to legal form and risk provisions. Auditor-Controller has reviewed and approved this Amendment No. 3 as to fiscal provisions. The CAO-Budget and Analysis Division has advised to inform the BOS the spending authority (appropriations) associa...
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