Title
a. Receive overview of the Vehicle Replacement Program (VRP, AKA: Vehicle Asset Management Program, VAMP); and
b. Provide direction to staff for the Fiscal Year (FY) 2025-26 Recommended Budget.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Receive overview of the Vehicle Replacement Program (VRP, AKA: Vehicle Asset Management Program, VAMP); and
b. Provide direction to staff for the Fiscal Year (FY) 2025-26 Recommended Budget.
SUMMARY/DISCUSSION:
At the May 28, 2025 Budget Hearings, the Board requested that Staff bring back more information about the Vehicle Replacement Program (VRP, AKA: Vehicle Asset Management Program, VAMP).
The VRP was established in Fiscal Year 2011-12, in which the County set aside $5,000,000 for a 2011-12 assignment to help meet future obligations associated with employee leave accruals and the VRP.
VRP facilitates the timely replacement of vehicles and equipment through a methodical process of predicting asset lifecycles using costing information, utilization data, and asset age assessment. Participating offices and departments voluntarily enroll in the program and contribute a monthly fee over each asset’s operational lifespan to fund its eventual replacement. These pooled funds are then utilized for vehicle replacement once the asset has reached full depreciation, typically occurring within 6 to 8 years.
While contributions are collected centrally within the VRP internal service fund, both contributions and expenditures are tracked by department to ensure each one benefits solely from its own funding. This level of tracking reflects best practice that promotes fairness, transparency, and audit readiness. Beginning FY 2024-25, the VRP Fund Balance was $34,372,397. It’s important to note that while the VRP-funded portion of the fleet appears to be well-funded, this does not necessarily reflect the condition or funding status of the overall County fleet. VRP funds are designated specifi...
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