Title
Receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning.
Report
RECOMMENDATION:
It is recommended that the Budget Committee: :
Receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning.
SUMMARY:
This agenda item is to provide the Budget Committee with an overall project status update on the ERP Replacement project including project funding and implementation costs to date. Cost for subsequent fiscal years will be incorporated as the department prepares its requested budget for the corresponding fiscal year. As of the date of this report, there is an anticipated cost overrun of $2M for FY25/26 as a result of Change Order 7 to extend the HCM implementation to January 2027. Funding in the amount of $4.2M will also be required for FY26/27.
DISCUSSION:
The last update provided to the committee was August 2025. It was communicated that Change Order 4 was required to extend the Oracle ERP (Enterprise Resource Planning) implementation from July 2025 to July 2026 due to County resource constraints and critical tasks remaining to be completed.
There have been three additional change Orders related to the Human Capital Management (HCM) phase since the last update with the most recent (Change Order 7) revising the HCM Go Live from February 2026 to January 2027.
The objective is to provide the committee with an update on project progress, expenditures to date, and estimated project costs through FY26/27.
Scope:
The ERP County Project Team and Departments are currently participating in System Integration Test phase. Processes being validated include General Ledger, Billing, Cash Management, Accounts Payable, Accounts Receivable, Purchasing, Contracts, Asset Management, Expenses, and Projects/Grants. The project team continues to work with the departments and system implementor to address business process gaps, data conversion, interfaces, reporting, User Acceptance Testing ...
Click here for full text