Title
a. Approve Amendment No. 1 to the Standard Agreement with Alex J. Vatsula dba Vatsula Visuals (Vatsula Visuals) to provide virtual meeting services and support for a term of three (3) years, with a retroactive start date of June 18, 2024 to June 30, 2027, in an amount not to exceed $15,000; and
b. Authorize the Contracts/Purchasing Officer or their designee to execute up to three (3) future amendments to this Agreement that do not significantly change the scope of services or where additional costs of each amendment do not exceed 10% ($1,500) of the original contract amount of $15,000, bringing the total maximum cumulative cost increase to $4,500 and the potential overall Agreement aggregate to $19,500, subject to review by County Counsel.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve Amendment No. 1 to the Standard Agreement with Alex J. Vatsula dba Vatsula Visuals (Vatsula Visuals) to provide virtual meeting services and support for a term of three (3) years, June 18, 2024 to June 30, 2027, in an amount not to exceed $15,000; and
b. Authorize the Contracts/Purchasing Officer or their designee to execute up to three (3) future amendments to this Agreement that do not significantly change the scope of services or where additional costs of each amendment do not exceed 10% ($1,500) of the original contract amount of $15,000, bringing the total maximum cumulative cost increase to $4,500 and the potential overall Agreement aggregate to $19,500, subject to review by County Counsel.
SUMMARY/DISCUSSION:
A last-minute agreement with Vatsula Visuals was requested to provide comprehensive audio/visual support and live-streaming services on June 18, 2024, for a hybrid Big Sur Land Use Plan Community Meeting. This was deemed the best option for community participation due to the Highway 1 closures.
As a result of slow responses and approver delays, the Standard Agreement was not fully executed until June 21, 2024 (Attachment A...
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