County of Monterey - File #: A 15-002

• File #: A 15-002
• Name: Accela, Inc.
• Type: BoS Agreement
• Status: Passed
• File created: 1/8/2015
• In control: Board of Supervisors
• On agenda: 1/27/2015
• Final action: 1/27/2015
• Title: a. Approve Amendment No. 3 to Agreement No. A-11132 with Accela, Inc. to purchase ten (10) additional Accela Wireless/Mobile Office licenses and associated maintenance and hosting services, in the amount of $25,021.21 for a total amount not to exceed $2,440,490.70, for a term to March 30, 2016; and b. Authorize the Contracts/Purchasing Officer to execute Amendment No. 3 to Agreement No. A-11132 and future amendments to the Agreement where the amendments do not change the approved Agreement amount or significantly alter the scope of work. (Agreement Amendment/REF140100/Accela Corporation)
• Related files: A 19-162

Date	Action By	Action	Result
1/27/2015	Board of Supervisors	approved

Title
a. Approve Amendment No. 3 to Agreement No. A-11132 with Accela, Inc. to purchase ten (10) additional Accela Wireless/Mobile Office licenses and associated maintenance and hosting services, in the amount of $25,021.21 for a total amount not to exceed $2,440,490.70, for a term to March 30, 2016; and
b. Authorize the Contracts/Purchasing Officer to execute Amendment No. 3 to Agreement No. A-11132 and future amendments to the Agreement where the amendments do not change the approved Agreement amount or significantly alter the scope of work.
(Agreement Amendment/REF140100/Accela Corporation)

Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve Amendment No. 3 to Agreement No. A-11132 with Accela, Inc. to purchase ten (10) additional Accela Wireless/Mobile Office licenses and associated maintenance and hosting services, in the amount of $25,021.21 for a total amount not to exceed $2,440,490.70, for a term to March 30, 2016; and
b. Authorize the Contracts/Purchasing Officer to execute Amendment No. 3 to Agreement No. A-11132 and future amendments to the Agreement where the amendments do not change the approved Agreement amount or significantly alter the scope of work.

SUMMARY:
See Attachment A - Summary of Agreement. The original Agreement No. A-11132 allowed for purchase, configuration and operation of the Accela Automation permit tracking system through calendar year 2012. Amendments since that time covered extending the term and adding annual maintenance costs for the extended term. Amendment No. 3 to the Agreement will allow the purchase of additional licenses for use of the system.

DISCUSSION:
Amendment No. 3 provides for the purchase of ten (10) additional Accela Wireless/Mobile Office licenses and associated maintenance and hosting services. These additional licenses will be purchased as a cost saving measure to allow County inspectors to access permit information and result inspections via smart...