File #: 17-0904    Name: Conduent Service Agreements FY 17/18
Type: General Agenda Item Status: Passed
File created: 8/29/2017 In control: Board of Supervisors
On agenda: 9/12/2017 Final action: 9/12/2017
Title: a. Approve and Authorize the County's Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to execute an Agreement including non-standard provisions on behalf of the County Clerk/Recorder (CCR) with Conduent Enterprise Solutions, LLC (Conduent) for software maintenance of ACS-GRM Exigent, aiIndex/aiRedaction, IBM Content Manager, Kofax, Electronic Recording Delivery System (ERDS), and G2G Electronic Recording, in an amount not to exceed $93,043.00, retroactive to July 1, 2017 through June 30, 2018; and b. Approve a policy allowing the use of the same proposed non-standard provisions, as determined by the County's Contracts/Purchasing Officer to be appropriate, in future Conduent/County Clerk-Recorder Agreements of $100,000 or less, specific to the related unique and necessary services provided by this vendor, utilizing existing Purchasing Agent execution authority. (ADDED VIA ADDENDA)
Attachments: 1. Board Report, 2. ACS-GRM Software Agreement, 3. aiIndex/aiRedaction Agreement, 4. IBM Content Mgr Agreement, 5. Kofax Scanner Agreement, 6. G2G Recording Agreement, 7. ERDS Agreement, 8. Completed Board Order, 9. Fully Executed Agreement between the County of Monterey and Conduent Enterprise Solution, LLC., 10. Fully Executed Agreement between the County of Monterey and Conduent Enterprise Solutions, LLC (2), 11. Fully Executed Agreement between the County of Monterey and Conduent Enterprise Solutions, LLC (3), 12. Fully Executed Agreement between the County of Monterey and Conduent Enterprise Solutions, LLC (4), 13. Fully Executed Agreement between the County of Monterey and Conduent Enterprise Solutions, LLC (5), 14. Fully Executed Agreement between the County of Monterey and Conduent Enterprise Solutions, LLC
Title
a. Approve and Authorize the County's Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to execute an Agreement including non-standard provisions on behalf of the County Clerk/Recorder (CCR) with Conduent Enterprise Solutions, LLC (Conduent) for software maintenance of ACS-GRM Exigent, aiIndex/aiRedaction, IBM Content Manager, Kofax, Electronic Recording Delivery System (ERDS), and G2G Electronic Recording, in an amount not to exceed $93,043.00, retroactive to July 1, 2017 through June 30, 2018; and
b. Approve a policy allowing the use of the same proposed non-standard provisions, as determined by the County's Contracts/Purchasing Officer to be appropriate, in future Conduent/County Clerk-Recorder Agreements of $100,000 or less, specific to the related unique and necessary services provided by this vendor, utilizing existing Purchasing Agent execution authority. (ADDED VIA ADDENDA)
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the County's Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to execute an Agreement including non-standard provisions on behalf of the County Clerk/Recorder (CCR) with Conduent Enterprise Solutions, LLC (Conduent) for software maintenance of ACS-GRM Exigent, aiIndex/aiRedaction, IBM Content Manager, Kofax, Electronic Recording Delivery System (ERDS), and G2G Electronic Recording, in an amount not to exceed $93,043.00, retroactive to July 1, 2017 through June 30, 2018; and
b. Approve a policy allowing the use of the same proposed non-standard provisions, as determined by the County's Contracts/Purchasing Officer to be appropriate, in future Conduent/County Clerk-Recorder Agreements of $100,000 or less, specific to the related unique and necessary services provided by this vendor, utilizing existing Purchasing Agent execution authority.

SUMMARY/DISCUSSION:
On May 23, 2017, the Board authorized the County, on behalf of the County Clerk/Recorder (C...

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