File #: 21-508    Name:
Type: General Agenda Item Status: Passed - Contracts/Purchasing
File created: 5/27/2021 In control: Board of Supervisors
On agenda: 6/15/2021 Final action: 6/15/2021
Title: a. Ratify the execution by the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor, while performing the function and duties as the EOC Logistics Team a number of Emergency Occupancy Agreements, Emergency Mass Shelter Agreements and Emergency Testing and Vaccination Site Agreements as outlined within Attachment-A in response to the COVID-19 Pandemic, Three (3) Major Fire Incidents and a Winter Storm Incident this past year in a total cumulative amount of $1,827,544.42 for the specified terms and conditions set within each Agreement; and b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute amendments to the Agreements in an amount not to exceed 10% of the aggregate total of each agreement and does not significantly change the scope of the agreement during the course of the Pandemic.
Attachments: 1. Board Report, 2. EOC Emergency Spreadsheet of Agreements, 3. Carmel Hill Lodge Agmt (Knights Inn) exe 05-02-2020, 4. Country Inn & Suites, Marina_EXECUTED Agreement, 5. Economy Inn Monterey exe 06-22-2020, 6. Monterey Fairgrounds Inn exe 06-09-2020 pdf, 7. Rodeway Inn Monterey Agmt exe 06-22-2020, 8. Rodeway Inn formerly Knights Inn Carmel Hill Am 2, 9. Rodeway Inn formerly Kinghts Inn Carmel Hill Am 1, 10. Super 8 Monterey Agmt exe 05-18-2020, 11. Super 8 Monterey Am 1 Agmt exe 09-04-2020, 12. Super 8 Monterey Am 2 Agmt exe 12-26-2020, 13. Super 8 Salinas EOA exe 01-09-2021, 14. Pelican Inn Monterey Agmt exe 05-18-2020, 15. Pelican Inn Monterey Am 1 exe 09-04-2020, 16. Pelican Inn Monterey Am 2 exe 12-26-2020, 17. Quality Inn Salinas Agmt exe 05-07-2020, 18. Quality Inn Salinas Am 1 Agmt exe 09-04-2020, 19. Quality Inn Salinas Am 2 Agmt exe 01-22-2021, 20. Surestay KC Agmt exe 05-10-2020, 21. Surestay KC Am 1 exe 09-04-20, 22. Surestay KC Am 2 exe 12-26-2020, 23. Vendange Carmel Inn exe 05-06-2020 revised.pdf, 24. Mtry_Fairgrounds_FullAgmt, 25. Sherwood Hall EFUA exe 05-12-2020, 26. Sherwood Hall EFUA Am 1 exe 09-01-2020, 27. Sherwood Hall EFUA Am 2 exe 09-04-2020, 28. Sherwood Hall EFUA Am 3 exe 10-19-2020, 29. SVF Emergency Facility exe 08-22-2020, 30. AUSD_Application To Use Public Facilities_MLK-Sanchez (3-17-21) md sig, 31. Cesar Chavez Library_EFU Agmt exe 07-10-2020 (1), 32. Cesar Chavez Library_EFUA_ Amnd 1 (8-6-20) FE, 33. Cesar_Chavez_Library_EFUA__Amnd 2 (FE), 34. Cesar Chavez Library_EFUA_ Amnd 3 (11-23-20)_signed, 35. Cesar Chavez Library_EFUA_ Amnd 4 (4-30-21)_signed, 36. Agreement Testing Site at Hartnell Main Campus, 37. Agreement w/County for Testing Site at Hatnell Alisal Campus (Final 9-17-20), 38. Carmel Academy of Performing Arts Emergency Use Facility Agreement, 39. Friendship Baptist Church and County of Monterey, 40. City of Salinas and County of Monterey_Final (Test-Vaccine1), 41. Greater Victory Temple Church and County of Monterey, 42. Greenfield Memorial Hall and County of Monterey_1.25.21, 43. MPC and County of Monterey_1.26.21, 44. Ocean Mist and County of Monterey, 45. Pfeiffer State Park and County of Monterey_Final (1), 46. Salinas Valley Community Church and County of Monterey_Final, 47. Salvation Army and Monterey County, 48. CSUMB and Monterey County_1.22.21, 49. MPUSD EFUA SHS Test Site exe 10-12-2020, 50. MPUSD_EFUA__Amnd_1_(12-18-20) FE, 51. NMCUSD_Emergency_Facility_Use_Agreement (FE), 52. Oldemeyer Center_Facility Rental Request Form_ COM (4-7-21), 53. Saint Mary & County of Monterey_Covid Use Agt_Final, 54. SMCUHSD Emergency Facility Use Agmt_Greenfield High_Final (1), 55. Soledad Unified School Dist_Facility-Request- signed 10 7 2020, 56. SUHSD_Alisal High_Emergency Facility Use Agmt 4 27 2020, 57. Completed Board Order Item No. 55

Title
a. Ratify the execution by the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor, while performing the function and duties as the EOC Logistics Team a number of Emergency Occupancy Agreements, Emergency Mass Shelter Agreements and Emergency Testing and Vaccination Site Agreements as outlined within Attachment-A in response to the COVID-19 Pandemic, Three (3) Major Fire Incidents and a Winter Storm Incident this past year in a total cumulative amount of $1,827,544.42 for the specified terms and conditions set within each Agreement; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute amendments to the Agreements in an amount not to exceed 10% of the aggregate total of each agreement and does not significantly change the scope of the agreement during the course of the Pandemic.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Ratify the execution by the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor, while performing the function and duties as the EOC Logistics Team a number of Emergency Occupancy Agreements, Emergency Mass Shelter Agreements and Emergency Testing and Vaccination Site Agreements as outlined within Attachment-A in response to the COVID-19 Pandemic, Three (3) Major Fire Incidents and a Winter Storm Incident this past year in a total cumulative amount of $1,827,544.42 for the specified terms and conditions set within each Agreement; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute amendments to the Agreements in an amount not to exceed 10% of the aggregate total of each agreement and does not significantly change the scope of the agreement during the course of the Pandemic.
SUMMARY/DISCUSSION:
Due to the urgency and need for a quick implementation and placement of these agreements in response to the number of critical needs, agreements were executed with local providers through the Contracts/Purc...

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