Title
a. Approve and authorize the Contracts/Purchasing Officer, or Contracts/Purchasing Supervisor, to sign Countywide Service Agreements to provide on-call Print and Copy Services based on the criteria ser forth in RFP # 10892. The agreements are between the County of Monterey and the four named vendors as follows: Casey Printing, Inc., Central Valley Business Forms, ARC Document Solutions and Print Services, Inc., and Kevin Cardona dba Printworks.Solutions on an as-needed basis and retroactive to the initial term of April 1, 2023 through and including March 31, 2026, including the option to extend the Agreements for two (2) additional one (1) year periods, for a total not to exceed a maximum five (5) year Agreement. The aggregate amount over the term of all Agreements shall not exceed $2,000,000 in accordance with the terms and conditions set within each Agreement; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute, after one-year, similar additional Agreements for on-call Countywide Print and Copy Services with qualified contractors who meet the minimum requirements and comply with the County of Monterey standard terms and conditions, where each individual agreement does not affect the total aggregate amount authorized. Any additional Agreements shall terminate March 30, 2026; and
c. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to increase the cumulative "not to exceed" amount by up to 10% of the original aggregate amount, or $2,000,000 even if no additional Agreements are entered into.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer, or Contracts/Purchasing Supervisor, to sign Countywide Service Agreements to provide Print and Copy Services based on the criteria ser forth in RFP # 10892. The agreements are between the County of Monterey and the four named vendors as follows: Casey Printing, Inc., ...
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