Title
a. Approve and authorize the County Clerk/Recorder or their designee to execute a non-standard agreement with Kofile Technologies, Inc. (Kofile), for the microfilming of recorded documents and maps, for a one (1) year term of July 1, 2025 through and including June 30, 2026 in an amount not to exceed $12,872; and
b. Accept non-standard language in the agreement provided by the vendor as recommended by the County Clerk/Recorder; and
c. Approve and authorize the County Clerk/Recorder or their designee to sign up to four (4) future one (1) year amendments to the Agreement, with the same scope of services and the same non-standard language provisions, for a total aggregate contract amount of not to exceed $79,000.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the County Clerk/Recorder or their designee to execute a non-standard agreement with Kofile Technologies, Inc. (Kofile), for the microfilming of recorded documents and maps, for a one (1) year term of July 1, 2025 through and including June 30, 2026 in an amount not to exceed $12,872; and
b. Accept non-standard language in the agreement provided by the vendor as recommended by the County Clerk/Recorder; and
c. Approve and authorize the County Clerk/Recorder or their designee to sign up to four (4) future one (1) year amendments to the Agreement, with the same scope of services and the same non-standard language provisions, for a total aggregate contract amount of not to exceed $79,000.
SUMMARY/DISCUSSION:
Per Government Code section 12168.7(h), “the Secretary of State shall ensure that microfilming, electronic data imaging, and photographic reproduction are done in compliance with the minimum standards or guidelines, or both, as recommended by the American National Standards Institute for recording of public records or any other applicable and comparable industry standard.”
The proposed agreement contains non-standard indemnification provisions; ho...
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