Title
a. Approve and authorize the County Clerk/Recorder or their designee to execute a non-standard Agreement between Dataflow Business Systems, Inc. for the lease and maintenance of copy machines and printers (six machines in total), in an amount not to exceed $137,000 for a three-year (36 month) term from July 1, 2023 through June 30, 2026; and
b. Authorize the County Clerk/Recorder or their designee to execute up to two (2) amendments to this Agreement, each extending the term by one year, where the cost of each Amendment does not exceed $50,250, bringing the total maximum not to exceed amount to $237,500 (original contract price plus 2 amendments).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the County Clerk/Recorder or their designee to execute a non-standard Agreement between Dataflow Business Systems, Inc. for the lease and maintenance of copy machines and printers (six machines in total), in an amount not to exceed $137,000 for a three-year (36 month) term from July 1, 2023 through June 30, 2026; and
b. Authorize the County Clerk/Recorder or their designee to execute up to two (2) amendments to this Agreement, each extending the term by one year, where the cost of each Amendment does not exceed $50,250, bringing the total maximum not to exceed amount to $237,500 (original contract price plus 2 amendments).
SUMMARY/DISCUSSION:
The County's current Agreement with Dataflow Business Systems, Inc., providing printer lease and maintenance services for the County Clerk/Recorder expires on June 30, 2023. Based on the vendor-generated quote and printer use data from previous years, the County Clerk Recorder's Office has indicated a total aggregate contract amount of not to exceed $137,000 for similar services for a three-year (36 month) contract term effective July 1, 2023 to June 30, 2026.
The County Clerk/Recorder has been satisfied with the services performed by this vendor for a number of years and...
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