Title
Adopt a Resolution to:
Authorize the Auditor-Controller to amend the FY 2016-17 Adopted Budget to increase Appropriations and revenues by $1,066,391 for the Emergency Communications Department (EME001-001-1520-8065), funded by the recognition of restricted revenues in the amount of $1,019,112 from the Emergency Communications Reserve Fund (020-2886) and increased agency revenues of $47,279 in EME001-001-1520-8065-5445 (4/5ths vote required). (ADDED VIA ADDENDUM)
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Adopt a Resolution to:
Authorize the Auditor-Controller to amend the FY 2016-17 Adopted Budget to increase Appropriations and revenues by $1,066,391 for the Emergency Communications Department (EME001-001-1520-8065), funded by the recognition of restricted revenues in the amount of $1,019,112 from the Emergency Communications Reserve Fund (020-2886) and increased agency revenues of $47,279 in EME001-001-1520-8065-5445 (4/5ths vote required).
SUMMARY/DISCUSSION:
The Emergency Communications Department has been in the process of updating its Computer Aided Dispatch (CAD) system beginning in February 2016. At the time of the preparation of the FY16/17 budget, the full costs of the CAD contract totaled $2,400,334. The contract was presented to the Monterey County Emergency Communications Executive Board (MCECEB) with the understanding that the contract would be paid for using secured grant funds in addition to Emergency Communications Reserve Fund monies. The Executive Board was presented with this information during its March 7, 2016 meeting during which time the FY16/17 draft budget was approved with the breakdown of the CAD costs as an attachment to the draft budget. The cost of the CAD was not included in the FY16/17 budget.
While the project is not complete, current additional unanticipated costs for software and hardware purchases for the CAD have added to the cost of the project overall by approximately $250,000. Thes...
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