File #: 14-917    Name: FY 2014-15 JW Agreement
Type: General Agenda Item Status: Passed
File created: 8/13/2014 In control: Board of Supervisors
On agenda: 8/26/2014 Final action: 8/26/2014
Title: a. Approve a Professional Services Agreement (Agreement) with Justice Works, L.L.C. (Contractor) to provide ongoing customer support for the case management system of the Office of the Public Defender in the amount of $30,000 for the period beginning July 1, 2014 through June 30, 2015. b. Authorize the Contracts/Purchasing Officer to execute the Professional Services Agreement and up to three (3) future amendments where the total amendments do not exceed 10% of the original contract amount, and do not significantly alter the scope of work or change the approved Agreement amounts. (ADDED VIA ADDENDUM)
Attachments: 1. FY 2015 Fully Signed PSA_JW, 2. FY 2015 ExhA ScopeOfSvcs_PmtProv, 3. FY 2015 ExhB_2014_InsMod, 4. FY 2015 ExhC_2014_Renewal, 5. FY 2015 ExhE_Incorp_JW_112008, 6. FY 2015 ExhD_2010-13_Agrmt, 7. FY 2015 ExhF_2007-10_InitAgrmt, 8. Completed Board Order, 9. Fully Executed Agreement between the County of Monterey and Justice Works, L.L.C
Title
a. Approve a Professional Services Agreement (Agreement) with Justice Works, L.L.C. (Contractor) to provide ongoing customer support for the case management system of the Office of the Public Defender in the amount of $30,000 for the period beginning July 1, 2014 through June 30, 2015.
b. Authorize the Contracts/Purchasing Officer to execute the Professional Services Agreement and up to three (3) future amendments where the total amendments do not exceed 10% of the original contract amount, and do not significantly alter the scope of work or change the approved Agreement amounts. (ADDED VIA ADDENDUM)

Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve a Professional Services Agreement (Agreement) with Justice Works, L.L.C. (Contractor) to provide ongoing customer support for the case management system of the Office of the Public Defender in the amount of $30,000 for the period beginning July 1, 2014 through June 30, 2015.
b. Authorize the Contracts/Purchasing Officer to execute the Professional Services Agreement and up to three (3) future amendments where the total amendments do not exceed 10% of the original contract amount, and do not significantly alter the scope of work or change the approved Agreement amounts.

SUMMARY:
Justice Works, L.L.C. provides ongoing customer support for the Office of the Public Defender's client case management system. This agreement adds $30,000 for FY 2014-15 for a total amount of $210,000 in the aggregate.

DISCUSSION:
The Public Defender's Office contracted with Justice Works, L.L.C., formerly known as defenderData, L.L.C., in August 2007 after an exhaustive search for a vendor, in collaboration with the Superior Court, and the County IT and Purchasing Departments. Justice Works provides an internet-based system that replaced an internally developed database that could no longer meet the needs of the Department. This system includes an automated load routine for all case d...

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