Title
Receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning.
SUMMARY:
This agenda item is to provide the Budget Committee with an overall project status update on the ERP Replacement project including project funding and implementation costs to date. Cost for subsequent fiscal years will be incorporated as the department prepares its requested budget for the corresponding fiscal year. As of the date of this report, funding has been set aside for the full cost of the project and there is an anticipated cost overrun of $1,905,391 for FY25-26 as a result of Change Order 4 to extend the ERP implementation to July 2026.
DISCUSSION:
The last update provided to the committee was January 2025, covering the project’s progress since November 2023. It was communicated that Change Order 4 was required to extend the Oracle ERP (Enterprise Resource Planning) implementation from July 2025 to July 2026 due to County resource constraints and critical tasks remaining to be completed.
The objective is to provide the committee with an update on project progress and FY24-25 project expenditures to Fund 478 (ERP Resource Planning, sub fund ERP) since the last report.
Scope:
Significant progress has been made by the implementor in resolving ERP (Enterprise Resource Planning) functional gaps. The County Project Team and Departments are currently participating in the fourth round of system validations (Conference Room Pilot 4). Processes being validated include General Ledger, Billing, Cash Management, Accounts Payable, Accounts Receivable, Purchasing, Contracts, Asset Management, Expenses, and Projects/Grants.
The Human Resources Department had identified potential gaps and concerns for HCM (Human Capital Management) based on the second conference room pilot held last year. The Sys...
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