Title
Approve and authorize the Director of Child Support Services to sign an agreement for printer/copier/scanner multifunction machine lease, and equipment maintenance, repair, supplies and toner for networked and non-networked equipment with Dataflow Business Systems, Inc. (Dataflow) retroactive from the period of July 1, 2017 through June 30, 2020, not to exceed the amount of $95,000.00
Report
RECOMMENDATION:
Approve and authorize the Director of Child Support Services to sign an agreement for printer/copier/scanner multifunction machine lease, and equipment maintenance, repair, supplies and toner for networked and non-networked equipment with Dataflow Business Systems, Inc. (Dataflow) retroactive from the period of July 1, 2017 through June 30, 2020, not to exceed the amount of $95,000.00
SUMMARY/DISCUSSION:
DCSS entered into an agreement with Dataflow Business Systems Inc. on July 1, 2014 to June 30, 2016 for printer/copier/scanner multifunction machine lease, and equipment maintenance, repair, supplies and toner for networked and non-networked equipment, in the amount of $95,000.00. The agreement was amended July 15, 2016 to extend terms to June 30, 2017, agreement amount was unchanged. The agreement was amended a second time on August 24, 2016 to add replacement machines with updated rates and the agreement amount was unchanged. The agreement expired on June 30, 2017. During this time period County Contracts and Purchasing and Auditor-Controller permitted the department to use Dataflow services via a purchase order.
DCSS wishes to enter into a new agreement with Dataflow, beginning July 1, 2017 to June 30, 2020, in the amount of $95,000.00, in order to continue with the array of cost-effective digital document solutions needed for for every step of the child support process.
The previous agreement amount was $95,000.00. The new agreement cost is also $95,000.00, for total not to exceed amount of $190,000.00 in the aggregate, thereby requirin...
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