Title
Consider a response by the Clerk of the Board Supervisors' office to Board Referral No. 2020.27 seeking the need for simultaneous Spanish interpreter services for live Zoom Board of Supervisor's meetings and Spanish translation services of the recorded minutes of Board of Supervisors meetings.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Consider a response to Board Referral No. 2020.27;
b. Direct that the referral be completed as indicated in Attachment A - Options.
SUMMARY:
Board Referral No, 2020.27 is a joint referral submitted by Supervisor Chris Lopez and Supervisor Luis A. Alejo.
The referral requests completion of the following tasks for:
* A community member to receive simultaneous Spanish interpreter services via Zoom during live meetings;
* A recording (video) of the simultaneous Spanish interpreter services be uploaded to the Clerk of the Board's webpage; and
* The Board's meeting minutes translated into Spanish and uploaded to the Clerk of the Board's webpage.
Estimated Projected Costs:
The Clerk of the Board's office does not have the budget for these services and would need to seek a budget augmentation which would need to be considered for all future budget requests.
If implemented the new live simultaneous Spanish interpretation services via Zoom will require two (2) simultaneous certified Spanish Interpreters due to interpreter fatigue after 45 minutes when interpreting; this will ensure quality of interpretation for community members and would:
* Consist of 38 regular meetings (not including special meetings) approximately 4 hours on average for 152 hours in meeting time; $85 per hour per simultaneous Spanish Interpreter = $25,840.
In addition, if implemented the Board's meeting minutes translated into Spanish by an outside certified vendor would be:
* On average minutes consists of 5000 words. Mid-range translation costs are .15 cents per word. $750 per minutes x 38 regular meetin...
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