Title
a. Amend the County Administrative Office Fiscal Year (FY) 2025-26 Adopted Budget 478-8506-CAO034 to increase appropriations by $2,000,000 financed by a release from General Capital Assignment BSA 3065, to provide funding for the Enterprise Resource Planning (ERP) Replacement Project FY 2025-26 cost overrun (4/5ths vote required); and
b. Authorize and direct the Auditor-Controller and County Administrative Office to incorporate the changes in the FY 2025-26 County Administrative Office Adopted Budget 478-1050-8506-CAO034 (4/5ths vote required).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Amend the County Administrative Office Fiscal Year (FY) 2025-26 Adopted Budget 478-8506-CAO034 to increase appropriations by $2,000,000, financed by a release from General Capital Assignment BSA 3065, to provide funding for the Enterprise Resource Planning (ERP) Replacement Project FY 2025-26 cost overrun (4/5ths required):and
b. Authorize and direct the Auditor-Controller and County Administrative Office to incorporate the changes in the FY 2025-26 County Administrative Office Adopted Budget 478-1050-8506-CAO034 (4/5ths vote required)
SUMMARY:
There is an anticipated cost overrun of $2 Million for the Enterprise Resource Planning (ERP) Replacement Project in FY 2025-26 as a result of Change Order 7 to extend the HCM implementation to January 2027. Funding in the amount of $4.2M will also be required for FY 2026-27. An overall project status update on the ERP Replacement project including project funding and implementation costs to date is also provided below.
DISCUSSION:
The last update provided to the Budget Committee was February 2026. In the August 2025 update it was communicated that Change Order 4 was required to extend the Oracle ERP (Enterprise Resource Planning) implementation from July 2025 to July 2026 due to County resource constraints and critical tasks remaining to be completed. There have been three additional change Ord...
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