Title
Adopt a Resolution to:
a. Approve the County Administration Office's Records Retention Schedule for the storage, retention and/or destruction of County Records, as set forth by Federal and State laws, County codes, and policies; and
b. Authorize the County Administrative Officer or designee to dispose of County records in accordance with the approved Records Retention Schedule for the County Administration Office.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a resolution to:
a. Approve the County Administration Office's Records Retention Schedule for the storage, retention and/or destruction of County Records, as set forth by Federal and State laws, County codes, and policies; and
b. Authorize the County Administrative Officer or designee to dispose of County records in accordance with the approved Records Retention Schedule for the County Administration Office.
SUMMARY:
On July 1, 2014, the Board of Supervisors adopted the Cross Departmental Records Retention Schedule, a County-wide policy. A Board-approved Records Retention Schedule for the County Administration Office will provide authorization for the storage, preservation and disposition of records that are specific to the County Administration Office's processes.
DISCUSSION:
The County Administration Office's Records Retention Schedule addresses the retention and destruction of files specific to the County Administration Office which includes Administration, Finance, Budget & Analysis, Office of Community Engagement & Advocacy and Intergovernmental & Legislative Affairs Divisions. This policy was developed using Government Code ? 26201-26202.6 relating to the responsibilities of the Board of Supervisors regarding the retention and destruction of County records. General department records will be retained in accordance with the County-wide Cross Departmental Records Retention Schedule. The proposed Records Retention Schedule for the County Administration Office expla...
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