County of Monterey - File #: 15-0789

• File #: 15-0789
• Name: CUBS Contract - Correspondence
• Type: General Agenda Item
• Status: Passed
• File created: 7/9/2015
• In control: Board of Supervisors
• On agenda: 7/21/2015
• Final action: 7/21/2015
• Title: a. Approve and authorize a Service Agreement for a term of July 1, 2015 through June 30, 2018, in an amount not to exceed $267,421, between the Monterey County Treasurer-Tax Collector and Columbia Ultimate, Inc., a Washington State Corporation, DBA RevQ, to provide printing and mailing of correspondence to debtors, data searches to locate debtors, and electronic address confirmations through Immedia services; and b. Approve and authorize the Contracts/Purchasing Officer to extend the Agreement for up to three one year contract extensions with Columbia Ultimate, Inc., a Washington State Corporation, DBA RevQ, at an annual cost not to exceed $95,000/year.

Date	Action By	Action	Result
7/21/2015	Board of Supervisors	approved

Title
a. Approve and authorize a Service Agreement for a term of July 1, 2015 through June 30, 2018, in an amount not to exceed $267,421, between the Monterey County Treasurer-Tax Collector and Columbia Ultimate, Inc., a Washington State Corporation, DBA RevQ, to provide printing and mailing of correspondence to debtors, data searches to locate debtors, and electronic address confirmations through Immedia services; and
b. Approve and authorize the Contracts/Purchasing Officer to extend the Agreement for up to three one year contract extensions with Columbia Ultimate, Inc., a Washington State Corporation, DBA RevQ, at an annual cost not to exceed $95,000/year.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize a Service Agreement for a term of July 1, 2015 through June 30, 2018, in an amount not to exceed $267,421, between the Monterey County Treasurer-Tax Collector and Columbia Ultimate, Inc., a Washington State Corporation, DBA RevQ, to provide printing and mailing of correspondence to debtors, data searches to locate debtors, and electronic address confirmations through Immedia services; and
b. Approve and authorize the Contracts/Purchasing Officer to extend the Agreement for up to three one year contract extensions with Columbia Ultimate, Inc., a Washington State Corporation, DBA RevQ, at an annual cost not to exceed $95,000/year.

SUMMARY:
On May 20, 2014, the Contracts Purchasing Officer approved a Service Agreement in an amount less than $100,000 with Columbia Ultimate, Inc., to provide correspondence support for the Revenue Plus Collector System used for collection and tracking of Court ordered debt.

DISCUSSION:
The Treasurer-Tax Collector now wishes to enter into a multi-year agreement with Columbia Ultimate Inc, for a period of three years, commencing on July 1, 2015 through June 30, 2018, with the option to extend said agreement for an additional three one year periods at an annual cost n...