Title
a. Approve and Authorize the Assessor-County Clerk/Recorder to enter into the Annual Maintenance Support Agreement Amendment No. 4 with Megabyte Systems Inc. as of July 1, 2020 through June 30, 2021, not to exceed $364,834.66 for this period; the amount paid to this vendor for annual maintenance services from 2016 through 2019 is $1,374,902.34; and
b. Authorize the Assessor-County Clerk/Recorder authority to sign four future annual renewals to the Agreement under same or similar terms that do not significantly alter the scope of work or increase the annual payments in excess of 3% per year over the 2020-21 amount.
Report
RECOMMENDATION:
A. Approve and Authorize the Assessor-County Clerk/Recorder to enter into the Annual Maintenance Support Agreement Amendment No. 4 with Megabyte Systems Inc. as of July 1, 2020 through June 30, 2021, not to exceed $364,834.66 for this period; the amount paid to this vendor for annual maintenance services from 2016 through 2019 is $1,374,902.34; and
B. Authorize the Assessor-County Clerk/Recorder authority to sign four future annual renewals to the Agreement under same or similar terms that do not significantly alter the scope of work or increase the annual payments in excess of 3% per year over the 2020-21 amount.
SUMMARY/DISCUSSION:
In 1990, your Board authorized the county to enter into an agreement with Megabyte Systems, Inc. to provide a complete property tax assessment, collection and apportionment package for use by the County Tax Collector, Assessor, and Auditor Offices. Since that time the Software and licensing agreement has been modified and additional services/modules have been added to the services provided to include software updates and specific modules: the MPTS Property Tax System, Online Business Property Filing programs, Public and Agency Web programs, Online Property Tax Bill statements, and a Tax Sale Module. These programs have benefited the Offices of the Assessor, Auditor, and Tax Collector.
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