Title
a. Approve and authorize the Director or designee of the Department of Social Services to sign an agreement with Xerox Corporation to provide lease equipment maintenance, repair, customer education and analyst services to all Department of Social Services facilities as needed, for the period of July 1, 2024 through June 30, 2028 in the amount of $688,000; and
b. Authorize the Director or designee of the Department of Social Services to sign up to three amendments to this Agreement where the total amendments do not exceed 10% ($68,800) of the amended contract amount, do not significantly change the scope of work, and not to exceed the maximum aggregate amount of $756,800.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director or designee of the Department of Social Services to sign an agreement with Xerox Corporation to provide lease equipment maintenance, repair, customer education and analyst services to all Department of Social Services facilities as needed, for the period of July 1, 2024 through June 30, 2028 in the amount of $688,000; and
b. Authorize the Director or designee of the Department of Social Services to sign up to three amendments to this Agreement where the total amendments do not exceed 10% ($68,800) of the amended contract amount, do not significantly change the scope of work, and not to exceed the maximum aggregate amount of $756,800.
SUMMARY/DISCUSSION:
The Department of Social Services (DSS) received lease proposals from Xerox Corporation on multi-function printers. The County is currently doing business with Xerox Corporation on leased multi-function printers on a previous agreement.
This agreement is for the leasing of multi-function printers including scanning, printing, fax capability, copying, collating and other peripheral office equipment. The agreement also provides for delivery, installation, training, and removal of old leased equipment. The leased equipment is ne...
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