File #: A 15-190    Name: PCM-G/Microsoft Office 365 Volume Licensing
Type: BoS Agreement Status: Passed
File created: 6/8/2015 In control: Board of Supervisors
On agenda: 6/23/2015 Final action: 6/23/2015
Title: a. Authorize the Contracts/Purchasing Officer to execute a State and Local Agency Enterprise Enrollment Volume Licensing Agreement with PCM-G, a Microsoft licensing reseller, for the provision of the Microsoft Office 365 Gov E3 volume licensing subscription for the period of July 1, 2015 through June 30, 2018, with an annual cost of $703,751.44, and a maximum amount of $2,111,254.32; b. Accept non-standard contract provisions as recommended by the Director of the Information Technology Department; c. Authorize the Director of Information Technology to purchase additional licenses on an annual basis during the term of the Agreement, to accommodate increases in the number of County employees and other personnel/agents, to a maximum of 15 percent of 3,892 licenses, in the aggregate (583); and d. Authorize the Contracts/Purchasing Officer to issue purchase orders on an as-needed basis pursuant this Agreement over the period of July 1, 2015 through June 30, 2018.
Attachments: 1. Board Report, 2. Microsoft Program Signature Form - Agreement #01E73134, 3. Microsoft Enterprise Enrollment, 4. Microsoft Enterprise Enrollment (Indirect) Amendment ID M254, 5. Microsoft Enterprise Enrollment (Indirect) Invoice for Quoted Price Amendment M97, 6. Microsoft Enterprise Enrollment Product Selection Form - Proposal ID #0309737.002, 7. Microsoft Enterprise Enrollment Amendment ID M23, 8. PCM-G Quote, 9. Signed 7-22-14 Bd Order Resolution 14-230 FY14-15 WC funding - ITD CIP, 10. Signed 6-24-14 Board Order Report of IT Capitol Projects and ITD Capital Replacement Summary by FY.pdf, 11. Completed Board Order, 12. Fully Executed Agreement between the County of Monterey and PCM-G, a Microsoft licensing reseller
Title
a. Authorize the Contracts/Purchasing Officer to execute a State and Local Agency Enterprise Enrollment Volume Licensing Agreement with PCM-G, a Microsoft licensing reseller, for the provision of the Microsoft Office 365 Gov E3 volume licensing subscription for the period of July 1, 2015 through June 30, 2018, with an annual cost of $703,751.44, and a maximum amount of $2,111,254.32;
b. Accept non-standard contract provisions as recommended by the Director of the Information Technology Department;
c. Authorize the Director of Information Technology to purchase additional licenses on an annual basis during the term of the Agreement, to accommodate increases in the number of County employees and other personnel/agents, to a maximum of 15 percent of 3,892 licenses, in the aggregate (583); and
d. Authorize the Contracts/Purchasing Officer to issue purchase orders on an as-needed basis pursuant this Agreement over the period of July 1, 2015 through June 30, 2018.

Body
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Authorize the Contracts/Purchasing Officer to execute a State and Local Agency Enterprise Enrollment Volume Licensing Agreement with PCM-G, a Microsoft licensing reseller, for the provision of the Microsoft Office 365 Gov E3 volume licensing subscription for the period of July 1, 2015 through June 30, 2018, with an annual cost of $703,751.44, and a maximum amount of $2,111,254.32;
b. Accept non-standard contract provisions as recommended by the Director of the Information Technology Department;
c. Authorize the Director of Information Technology to purchase additional licenses on an annual basis during the term of the Agreement, to accommodate increases in the number of County employees and other personnel/agents, to a maximum of 15 percent of 3,892 licenses, in the aggregate (583); and
d. Authorize the Contracts/Purchasing Officer to issue purchase orders on an as-needed basis pursuant to this Agreement over the ...

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