Title
a. Approve and authorize the Director of Information Technology to execute a non-standard Agreement with Questys Solutions in the annual amount of $92,513.50 for FY 2013-14, FY 2014-15, and FY 2015-16 for a total aggregate amount not to exceed $277,541 for the provision of software support as needed;
b. Accept non-standard liability provisions as recommended by the Director of Information Technology, and
c. Authorize the Contracts/Purchasing Officer to issue purchase orders on an as needed basis in an amount not to exceed $92,514 yearly.
Body
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director of Information Technology to execute a non-standard Agreement with Questys Solutions in the annual amount of $92,513.50 for FY 2013-14, FY 2014-15, and FY 2015-16 for a total aggregate amount not to exceed $277,541 for the provision of software support as needed;
b. Accept non-standard liability provisions as recommended by the Director of Information Technology, and
c. Authorize the Contracts/Purchasing Officer to issue purchase orders on an as needed basis in an amount not to exceed $92,514 yearly.
SUMMARY/DISCUSSION:
On May of 2002, the Board of Supervisors approved the purchase, implementation, and software support of the Digital Information Management Program which addressed the need for the county to automate the imaging and agenda building systems. This application allowed county departments to automate the document cataloging process and enabled the upload of documents electronically for archiving and future access while reducing the need for storage space previously necessary for paper file copies. Questys Solutions has since been the successor company that has provided the software updates and support need by the County. The Agreement is generated by Questys and does not have the standard county liability and indemnification provisions, however the terms and conditions are standard in the softw...
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