County of Monterey - File #: 17-0617

• File #: 17-0617
• Name: Iron Mountain FY 2017-19
• Type: General Agenda Item
• Status: Passed
• File created: 6/8/2017
• In control: Board of Supervisors
• On agenda: 6/27/2017
• Final action: 6/27/2017
• Title: a. Approve and authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor, on behalf of the County Clerk/Recorder (CCR) to execute an agreement with Iron Mountain Information Management, LLC (Iron Mountain), for microfilm/microfiche storage in an amount not to exceed $42,000 retroactive to July 1, 2016 to June 30, 2019; and b. Accept non-standard language in the agreement provided by the vendor as recommended by the County Clerk/Recorder (CCR); and c. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to sign up to two future amendments to the agreement, with the same scope of services and the same non-standard language provisions, each amendment shall not cause a total increase of more than 10% of the original Agreement cost ($4,200).

Date	Action By	Action	Result
6/27/2017	Board of Supervisors	approved

Title
a. Approve and authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor, on behalf of the County Clerk/Recorder (CCR) to execute an agreement with Iron Mountain Information Management, LLC (Iron Mountain), for microfilm/microfiche storage in an amount not to exceed $42,000 retroactive to July 1, 2016 to June 30, 2019; and
b. Accept non-standard language in the agreement provided by the vendor as recommended by the County Clerk/Recorder (CCR); and
c. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to sign up to two future amendments to the agreement, with the same scope of services and the same non-standard language provisions, each amendment shall not cause a total increase of more than 10% of the original Agreement cost ($4,200).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:

a. Approve and authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor, on behalf of the County Clerk/Recorder (CCR) to execute an agreement with Iron Mountain Information Management, LLC (Iron Mountain), for microfilm/microfiche storage in an amount not to exceed $42,000 retroactive to July 1, 2016 to June 30, 2019; and
b. Accept non-standard language in the agreement provided by the vendor as recommended by the County Clerk/Recorder (CCR); and
c. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to sign up to two future amendments to the agreement, with the same scope of services and the same non-standard language provisions, each amendment shall not cause a total increase of more than 10% of the original Agreement cost ($4,200).

SUMMARY/DISCUSSION:
The CCR requests that Board approve an agreement retroactive to July 1, 2016 and effective through June 30, 2019, including non-standard provisions, between Iron Mountain and the Monterey CCR office. The agreement is for microfilm/microfiche storage and ensures the offsite vaulted preservation, ...