Title
a. Authorize the cancellation of $96,516 from the Vehicle Replacement Designation Account (Fund 001-3116) to General Fund Balance (Fund 001-3101); and
b. Authorize the Auditor-Controller to amend the FY 2013-14 Contracts/Purchasing (Fund 001-1050-8047-CAO002) Adopted Budget to increase appropriations by $96,516. (4/5th Vote Required)
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the cancellation of $96,516 from the Vehicle Replacement Designation Account (Fund 001-3116) to General Fund Balance (Fund 001-3101); and
b. Authorize the Auditor-Controller to amend the FY 2013-14 Contracts/Purchasing (Fund 001-1050-8047-CAO002) Adopted Budget to increase appropriations by $96,516. (4/5th Vote Required.)
SUMMARY/DISCUSSION:
The total amount currently in the Vehicle Replacement Designated Account (VRDA) is $5,357,326.50. The County Administrative Office (CAO) Contracts/Purchasing Officer is on an interim basis, overseeing Fleet Management Operations. The funding allows the Contracts/ Purchasing Unit to retain the appropriate resources to maintain its level of service in operations. The requested accounting transactions, including General Fund Balance (001-3101) and Contracts/Purchasing (001-1050-8047-CAO002) are necessary to appropriately account for the money transactions.
OTHER AGENCY INVOLVEMENT:
The Auditor-Controller's Office has reviewed this Report.
FINANCING:
As described in the aforementioned sections, the recommended actions are financial actions necessary to address the operational needs of both the Fleet Management and Contracts/ Purchasing Units. The release of designations provides the necessary resources and maintains levels of service for the respective Units.
Prepared by: Approved by:
Rod Walker Dewayne Woods
Principal Administrative Analyst Assistant County Administrative Officer
July 1, 2013