File #: 13-0668    Name: Renewals to Extend & Increase Amt to Master Agreements - 2013
Type: General Agenda Item Status: Passed
File created: 6/14/2013 In control: Board of Supervisors
On agenda: 7/9/2013 Final action: 7/9/2013
Title: a. Approve and authorize the Contracts/Purchasing Officer to execute renewal agreements extending the term for each of the agreements listed on the attached list of Master Agreements that are due to expire on June 30, 2013, extending each agreement through December 31, 2013, in accordance with the terms and conditions set forth within each original Agreement to allow the Contracts/Purchasing Division the time necessary to re-bid the services; and b. Approve increases for only those Professional Services identified in the attached list of Master Agreements in the amounts not to exceed as shown for each of those services to continue funding those services through December 31, 2013.
Attachments: 1. List of Master Agreements Renewals - Attachment - 2013, 2. Carpet Installation Services - Agreements - 07-09-13, 3. Custodial Maintenance Services - Agreements - 07-09-13, 4. Human Resources Services - Agreements - 07-09-13, 5. Landscaping Services - Agreements - 07-09-13, 6. Locksmith Services - Agreements - 07-09-13, 7. Painting Services - Agreements - 07-09-13, 8. Plumbing Services - Agreements - 07-09-13, 9. Tree Pruning and Removal Services - Agreements - 07-09-13, 10. Window Washing Services - Agreement - 07-09-13, 11. Completed Board Order
Title
a. Approve and authorize the Contracts/Purchasing Officer to execute renewal agreements extending the term for each of the agreements listed on the attached list of Master Agreements that are due to expire on June 30, 2013, extending each agreement through December 31, 2013, in accordance with the terms and conditions set forth within each original Agreement to allow the Contracts/Purchasing Division the time necessary to re-bid the services; and
b. Approve increases for only those Professional Services identified in the attached list of Master Agreements in the amounts not to exceed as shown for each of those services to continue funding those services through December 31, 2013.
Report
RECOMMENDATION:

It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer to execute renewal agreements extending the term for each of the agreements listed on the attached list of Master Agreements that are due to expire on June 30, 2013, extending each agreement through December 31, 2013, in accordance with the terms and conditions set forth within each original Agreement to allow the Contracts/Purchasing Division the time necessary to re-bid the services; and
b. Approve increases for only those Professional Services identified in the attached list of Master Agreements in the amounts not to exceed as shown for each of those services to continue funding those services through December 31, 2013.

SUMMARY/DISCUSSION:

The request to renew the attached list of Master Agreements is necessary to allow the Contracts/Purchasing Division staff the time required to process the services listed on the attachment through the release of new Requests for Proposals (RFPs). These services were officially bid out five years ago under previous RFPs, and it is the preference and practice of the Contracts/Purchasing Officer to re-bid these types of services on an average of every five years to ensure that the County is receiving ...

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