Title
a. Approve and authorize the Public Defender to execute an Agreement with Dataflow Business Systems Inc., to provide a multi-function Ricoh copier model IM C600 for the Public Defender's Office, in the amount of $18,500, for a three-year term retroactive date of July 1, 2024 through June 30, 2027;
b. Approve and authorize the Public Defender to execute up to three (3) amendments, subject to County Counsel review, extending the agreement by one (1) year each, where total additional costs do not exceed 10% of the contract amount ($1,850) and the amendments do not significantly alter the scope of work, and do not exceed the maximum amount of $20,350.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Public Defender to execute an Agreement with Dataflow Business Systems Inc., to provide a multi-function Ricoh copier model IM C600 for the Public Defender's Office, in the amount of $18,500, for a three-year term retroactive date of July 1, 2024 through June 30, 2027;
b. Approve and authorize the Public Defender to execute up to three (3) amendments, subject to County Counsel review, extending the agreement by one (1) year each, where total additional costs do not exceed 10% of the contract amount ($1,850) and the amendments do not significantly alter the scope of work, and do not exceed the maximum amount of $20,350.
SUMMARY:
The Public Defender’s office currently has two additional machines provided by Dataflow Business Systems. This additional third machine, a Ricoh model IM C600, will service the Legal Support Unit to streamline efficiently the demands of a criminal law department. This machine will replace the outdated Toshiba copier provided by Xerox.
DISCUSSION:
The Public Defender's Office has been in contract with Dataflow Business Systems Inc. to provide Ricoh copiers since 2018. The department previously contracted with Xerox for the provision of one multi-function Toshiba c...
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