Title
Approve and authorize the Contracts and Purchasing Officer or their designee to execute Agreement with TracNet, Inc., for server replacement, effective October 17, 2025 through October 16, 2028 in an amount not to exceed $313,597.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts and Purchasing Officer or their designee to execute Agreement with TracNet, Inc., for server replacement, effective October 17, 2025 through October 16, 2028 in an amount not to exceed $313,597.
SUMMARY/DISCUSSION:
Tracnet Corporation is proposing the following for replacement of the existing Monterey County Sheriff’s Office IBM servers reaching end of service from IBM Corporation on 1/31/2026. These servers host the Tracnet Records Management System, Jail Management System, Warrant Repository and CLETS.
FBI CJIS Security Policy, control 5.14 System Acquisition, requires the replacement of system components when support for the components is no longer available from the developer, vendor, or manufacturer.
The configuration supplied is based on maintaining the current High Availability Back-Up second server configuration required to support critical public safety services.
The proposed Total Cost of $ 313,597 includes the costs for the new primary server hardware, new backup server hardware, IBM OS Operating systems for both servers and 3 years IBM Hardware and Software Maintenance.
OTHER AGENCY INVOLVEMENT:
This item was reviewed by the Capital Improvement Committee on September 8, 2025 and went the Budget Committee on September 24, 2025. The Board of Supervisors Budget Committee pulled this item on September 24, 2025, in order to allow the CAO Budget Office time to work with the Sheriff's Office to determine discretionary funding source(s). County Counsel has reviewed as to legal form, and the Auditor/Controller has reviewed for fiscal provisions. ITD approves this agreement.
FINANCING:
Due to the impe...
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