Title
a. Receive a report on Countywide contract development and process improvements; and
b. Adopt the written Standard Operations Procedures associated with the Contracts & Purchasing Academy (C&PA). (ADDED VIA ADDENDUM)
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Receive a report on Countywide contract development and process improvements; and
b. Adopt the written Standard Operations Procedures associated with the Contracts & Purchasing Academy (C&PA).
SUMMARY/DISCUSSION:
On December 2012, the Board along with County Department Heads collaborated in a one-day workshop to develop Strategic Initiatives for the County of Monterey. During the workshop collaboration process, departments expressed the need to improve the internal processing and tracking methods currently in place with regards to the contract process within the County. A team was created with members from eight (8) departments including the County Administrative Office (CAO) to examine the existing processes. The team worked collaboratively in reviewing current practices within the various departments of the County.
The CAO's Budget and Analysis Division analyzed the work performed by the team and formulated the recommendations which were presented to the Board on December 3, 2013. The Board approved the development and implementation of a Contract Processing Workflow Tracking System (RQN). In addition, the Board approved the creation of a Contracts & Purchasing Academy (C&PA) in order to improve and create greater efficiency in the contract development and management process.
On February 25, 2014, the Board approved an Agreement with Darryl L. Sink & Associates, Inc. (DSA), for the development of a Monterey County Contracts & Purchasing Academy. The development of the academy focused on developing solutions to assist in resolving high-level organizational needs; such as increasing productivity and efficiency throughout the contract and...
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