Title
a. Approve and authorize the Public Defender to execute an Agreement with Dataflow Business Systems Inc., to provide two (2) multi-function Ricoh copiers model IM C6010 and IM 6000 for the Public Defender's Office, in the amount of $36,500 for a three-year term retroactive date of July 1, 2025 through June 30, 2028;
b. Approve and authorize the Public Defender to execute up to three (3) amendments, subject to County Counsel review, extending the agreement by one (1) year each, where total additional costs do not exceed 10% of the contract amount ($3,650) and the amendments do not significantly alter the scope of work, and do not exceed the maximum amount of $40,150.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Public Defender to execute an Agreement with Dataflow Business Systems Inc., to provide two (2) multi-function Ricoh copiers model IM C6010 and IM 6000 for the Public Defender's Office, in the amount of $36,500, for a three-year term retroactive date of July 1, 2025 through June 30, 2028;
b. Approve and authorize the Public Defender to execute up to three (3) amendments, subject to County Counsel review, extending the agreement by one (1) year each, where total additional costs do not exceed 10% of the contract amount ($3,650) and the amendments do not significantly alter the scope of work, and do not exceed the maximum amount of $40,150.
SUMMARY:
The Public Defender’s office upgraded current leased copier machines with Ricoh models IM 6000 and IM C6010 to streamline efficiently the demands of a criminal law department.
DISCUSSION:
The Public Defender's Office has been in contract with Dataflow Business Systems Inc. to provide Ricoh copiers since 2018. Dataflow continues to provide the department with rapid response in maintenance, customer service and continued training sessions.
The County has been working with Dataflow to ensure machines were upgraded while ensuring monthly rental ...
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