Title
a. Authorize the Contracts & Purchasing Officer or their designee to execute a non-standard agreement between the County of Monterey and Gila LLC dba Municipal Services Bureau for electronic payment services for the Civil Records Management System, at no cost to the County (cost will be incurred by person utilizing the service) from the period of (retroactive) November 15, 2024 to November 14, 2029.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Contracts & Purchasing Officer or their designee to execute a non-standard agreement between the County of Monterey and Gila LLC dba Municipal Services Bureau for electronic payment services for the Civil Records Management System, at no cost to the County (cost will be incurred by person utilizing the service) from the period of (retroactive) November 15, 2024 to November 14, 2029.
SUMMARY/DISCUSSION:
The Board of Supervisors previously approved a five (5) year agreement with Teleosoft for the purchase of software for the Civil Division, on February 9, 2016.
The Civil Division of the Monterey County Sheriff’s Office performs the processing and serving of civil procedures (utilizing the software purchased above) including small claims judgments, earning withholding orders, real property levies and bank levies, and evictions. All these services are provided throughout the County including locations inside the incorporated cities.
AB 2791 which is effective January 2024, requires that the Sheriff’s Office accept electronic signatures and payments for court documents. Electronic payments for this service will be processed by Gila LLC dba Municipal Service Bureau (MSB). MSB already provides this electronic payment for service for the Judicial Council for the County of Monterey.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and advised on this Agreement as to legal form. The Auditor-Controller has reviewed and approved the Agreement as to fisca...
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