Title
a. Approve and authorize the County Clerk/Recorder (CCR) or his designee to execute amendment to the agreement (A-14938) with Kofile Services, Inc. (Kofile), for the microfilming of recorded documents and maps, revising the amount by adding $8,650 for a revised total agreement amount not to exceed $25,000, for the current term of July 1, 2020 to June 30, 2021; and
b. Authorize the County Clerk/Recorder (CCR) authority to sign four future annual renewals to the Agreement under same or similar terms that do not significantly alter the scope of work or increase the annual payments in excess of 10% per year over the amended FY 2020-21 amount.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the County Clerk/Recorder (CCR) or his designee to execute amendment to the agreement (A-14938) with Kofile Services, Inc. (Kofile), for the microfilming of recorded documents and maps, revising the amount by adding $8,650 for a revised total agreement amount not to exceed $25,000, for the current term of July 1, 2020 to June 30, 2021; and
b. Authorize the County Clerk/Recorder (CCR) authority to sign four future annual renewals to the Agreement under same or similar terms that do not significantly alter the scope of work or increase the annual payments in excess of 10% per year over the amended FY 2020-21 amount.
SUMMARY/DISCUSSION:
On August 18, 2020, the Board authorized the CCR to enter into an agreement with Kofile for microfilm services, not to exceed an amount of $16,350 for July 1, 2020 to June 30, 2021. Kofile's rate of $0.0375 is per image and guesstimated based on the historical average of recordings for Monterey County. However, due to the historically low interest rates and the passage of Proposition 19, which changed how real property is assessed in California, has caused the volume of recordings to significantly increase. Last year, the CCR paid a little less than $11,000 for FY 2019-2020, currently charges fo...
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