Title
Receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning.
SUMMARY:
This agenda item is to provide the Budget Committee with an overall project status update on the ERP Replacement project including project funding and implementation costs to date. Cost for subsequent fiscal years will be incorporated as the department prepares its requested budget for the corresponding fiscal year. As of the date of this report, funding has been set aside for the full cost of the project and there are no anticipated cost overruns for FY24-FY25. However, an expected overrun is anticipated for FY25-26 as Change Order 4 is in progress to extend the ERP implementation to July 2026.
DISCUSSION:
The last update provided to the committee was August 2024, covering the project’s progress since November 2023. It was communicated that Change Order 3 was required to revise the implementation approach and project schedule to accommodate the County’s request to focus on the integrated business processes and address functional gaps.
Significant progress has been made towards ERP functional gap resolution. However, due to County resource constraints critical tasks remain to be completed, therefore impacting the project schedule.
The objective is to provide the committee with an update on project progress and FY23-25 project expenditures to Fund 478 (ERP Resource Planning, sub fund ERP) since the last report. In addition, an update will be provided on Change Order 4 budget impacts.
Scope:
Project scope remains a key Risk item due to functionality concerns that were raised by the Auditor Controller and CAO-Contracts and Purchasing departments earlier in the project. Significant progress has been made by the implementor in resolving the ERP functional gaps.
The Human Resources Department has i...
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