Title
Dataflow Business Systems
a. Approve and authorize the Library Director or Designee to enter into a Professional Services Agreement (PSA) with Dataflow Business Systems Inc., for leased copiers and coin op machines to all Library locations, including services for maintenance, delivery, pick up, repair and toners supplies, retroactive from July 1, 2024, to June 30, 2027, in the amount of $287,008, for three-years.
b. Authorize the Library Director or Designee to execute up to three future amendments to the agreement where the total amendments neither exceed 10% ($28,000) of the contract amount nor significantly change the scope of work.
Report
RECOMMENDATION:
a. Approve and authorize the Library Director or Designee to enter into a Professional Services Agreement (PSA) with Dataflow Business Systems Inc., for leased copiers and coin op machines to all Library locations, including services for maintenance, delivery, pick up, repair and toners supplies, retroactive from July 1, 2024, to June 30, 2027, in the amount of $287,008 for three years.
b. Authorize the Library Director or Designee to execute up to three future amendments to the agreement where the total amendments neither exceed 10% ($28,000) of the contract amount nor significantly change the scope of work.
SUMMARY:
The machines currently used are provided by Dataflow Business Systems. Dataflow Business Systems, Inc. (DBS) has been leasing machines with MCFL for the last six years and is familiar with the library staff, locations, operations, and the libraries' needs. In the past, Dataflow Business Systems have provided training tools and assistance to Library Staff regarding the functions of the machines. The recommended action will enable MCFL to continue to provide uninterrupted copy and printing services to its patrons through continuing to lease the machines through Dataflow Business Systems, Inc.
DISCUSSION:
This contract has been in development for eight months. Monterey County Free Lib...
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