Title
a. Approve and authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign a non-standard Retail Installment Contract with First Alarm, with an annual amount of $1,559.04, subject to annual increases not to exceed 10% of the monthly rate, for a retroactive term beginning July 1, 2019 through June 30, 2024.
b. Accept non-standard terms and conditions contained in the vendor's contract pursuant to the recommendation of the Director of Emergency Communications Department.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign a non-standard Retail Installment Contract with First Alarm, with an annual amount of $1,559.04, subject to annual increases not to exceed 10% of the monthly rate, for a retroactive term beginning July 1, 2019 through June 30, 2024.
b. Accept non-standard terms and conditions contained in the vendor's contract pursuant to the recommendation of the Director of Emergency Communications Department.
SUMMARY/DISCUSSION:
The Emergency Communications Department has had services for card reader and badge system maintenance with First Alarm since October 1, 2010. The contract expired and First Alarm issued a new contract for a non-standard term of five years, for identical services.
The Emergency Communications Department requests approval and authorization to sign a non-standard Retail Installment Contract with First Alarm to continue services. First Alarm provides maintenance for card reader access at the Emergency Services Building located at 1322 Natividad Rd, Salinas, CA. These services include the maintenance and repair of the access system and panels, the interface module, and the badge printer and software.
The delay in getting a contract in place to continue services is due to unfilled administrative positions at Emergency Communications, creating a backlog of updating contracts. As ...
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