County of Monterey - File #: A 15-205

• File #: A 15-205
• Name: Optum Clincal Solution (Formerly known as PICIS Inc.)
• Type: BoS Agreement
• Status: Passed
• File created: 6/10/2015
• In control: Board of Supervisors
• On agenda: 6/23/2015
• Final action: 6/23/2015
• Title: a. Ratify and authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute Renewal and Amendment No. 6 to the Agreement (A-11330) with Optum Clinical Solutions, Inc. (formerly known as PICIS, Inc.) for Software Licensing and Services at NMC, to extend the term for an additional three (3) years, retroactive to July 1, 2013, for a revised Agreement term of December 15, 2008 through June 30, 2016 and to add $70,557 for a revised total Agreement amount not to exceed $611,645.

Date	Action By	Action	Result
6/23/2015	Board of Supervisors	approved	Pass

Title
a. Ratify and authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute Renewal and Amendment No. 6 to the Agreement (A-11330) with Optum Clinical Solutions, Inc. (formerly known as PICIS, Inc.) for Software Licensing and Services at NMC, to extend the term for an additional three (3) years, retroactive to July 1, 2013, for a revised Agreement term of December 15, 2008 through June 30, 2016 and to add $70,557 for a revised total Agreement amount not to exceed $611,645.

Report
RECOMMENDATION:

It is recommended the Board of Supervisors:

a. Ratify and authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute Renewal and Amendment No. 6 to the Agreement (A-11330) with Optum Clinical Solutions, Inc. (formerly known as PICIS, Inc.) for Software Licensing and Services at NMC, to extend the term for an additional three (3) years, retroactive to July 1, 2013, for a revised Agreement term of December 15, 2008 through June 30, 2016 and to add $70,557 for a revised total Agreement amount not to exceed $611,645.

SUMMARY/DISCUSSION:

The Optum Clinical Solutions Operating Room (OR) Manager application (formerly known as Picis ORM) was purchased and initially implemented in November 2009 at Natividad Medical Center (NMC). This application provides NMC the capability to electronically document, track and ultimately report on every aspect of a surgical patient's visit.

There is a yearly maintenance and support fee associated with this system and its modules. Amendment No. 5 expired June 30, 2013 and an Amendment No. 6 was never executed and invoices not paid. The maintenance and support fees for Optum Clinical Solutions are past due and must be made current and budgeted out through June 2016. Previous errors were secondary to break down in NMC process for which this Amendment attempts to correct. This request is to make Renewal and Amendment No. 6 retroactive to July 1, 2013 and extend out through June...