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a. Approve and authorize the Contracts/Purchasing Officer to execute a Support Agreement with Questys Solutions in the annual amount not to exceed $3,080 for FY 2013-14, $3,695 for FY 2014-15, and $3,695 FY 2015-16 for a total aggregate amount not to exceed $10,470 for the provision of hardware maintenance and support as needed;
b. Accept non-standard liability provisions as recommended by the Director of Information Technology, and
c. Authorize the Contracts/Purchasing Officer to execute renewals to the Support Agreement under the same or similar terms.
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RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer to execute a Support Agreement with Questys Solutions in the annual amount not to exceed $3,080 for FY 2013-14, $3,695 for FY 2014-15, and $3,695 FY 2015-16 for a total aggregate amount not to exceed $10,470 for the provision of hardware maintenance and support as needed;
b. Accept non-standard liability provisions as recommended by the Director of Information Technology, and
c. Authorize the Contracts/Purchasing Officer to execute renewals to the Support Agreement under the same or similar terms.
SUMMARY/DISCUSSION:
On May of 2002, the Board of Supervisors approved the purchase, implementation, and software support of the Digital Information Management Program which addressed the need for the County to automate the imaging and agenda building systems. This application allowed County departments to automate the document cataloging process and enabled the upload of documents electronically for archiving and future access while reducing the need for storage space previously necessary for paper file copies. Questys Solutions has since been the successor company that has provided the software updates and support needed by the County.
On April 9, 2013 the Board approved the Agreement for software maintenance and support of the Questys electronic content manag...
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