Title
Approve the addition of the 1200 Aguajito Road Elevator Modernization, Project No. 8559, to the approved list of Capital Projects for Fiscal Year 2014-15 in Capital Projects Fund 401.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors approve the addition of the 1200 Aguajito Road Elevator Modernization, Project No. 8559, to the approved list of Capital Projects for Fiscal Year 2014-15 in Capital Projects Fund 401.
SUMMARY/DISCUSSION:
This project was approved in the Fiscal Year (FY) 2013-14 Adopted Budget with identified project costs of $200,000. Initially, it was anticipated the project would be completed in FY 2013-14. This project was not identified as an approved project in FY 2014-15. Staff recommends adding this project to the approved list of Capital Projects for FY 2014-15 in the Capital Projects Fund 401, with an increase to the project budget of $245,663 for a total project budget of $445,663. Once sufficient funding is in place, the Project will be completed utilizing Job Order Contracting (JOC). Construction is anticipated to begin November 2014, with completion scheduled by May 2015.
The project scope and construction budget were established in FY 2012-13 and then updated in FY 2013-14 when funding was allocated to the project. The construction estimate was based on a then current quote from a qualified elevator service company and the application of overhead for the contractor. In June 2014, the County issued a Request For Proposals under the JOC program and in August received a proposal for construction of $270,489. This proposal for construction costs is $84,651 higher than the earlier construction cost estimate of $185,838. The County also established an allowance for required electrical, low voltage, and communications infrastructure upgrades in the amount of $66,000. Primary factors accounting for this variance include: omissions in the quotes received in FY 2012-13 and FY 2013-14 upon which constr...
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