Title
Approve and authorize the Contracts/Purchasing Officer to execute Amendment No. 3 of Agreement #11606 with The Lipman Company (TLC) for benefits administration services, extending the term of the Agreement to September 30, 2013 on a month to month basis and increasing the amount of the contract by $25,000 to a total of $150,000.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors approve and authorize the Contracts/Purchasing Officer to execute Amendment No. 3 of Agreement #11606 with The Lipman Company (TLC) for benefits administration services, extending the term of the Agreement to September 30, 2013 on a month to month basis and increasing the total amount of the contract by $25,000 to a total of $150,000.
SUMMARY:
Extending the Agreement to permit continuation of services will allow Human Resources sufficient time to finalize the Request for Proposal (RFP) process underway while maintaining the third party administration of the existing Alternative Benefit Option Program (ABO), the Dependent Care Assistance Program (DECAP) and the Voluntary Optional Benefits programs, all benefits which are currently offered by the County.
DISCUSSION:
The Agreement with TLC was adopted by the Board of Supervisors in December 2009 during the implementation phase of the Payroll module of the Enterprise Resource Project (ERP). The previous vendor was not capable of interfacing with the new ERP project. In order to avoid delaying the project this Agreement was implemented.
Subsequently, implementation of the Payroll module was delayed until the fall of 2010, and the Agreement was extended (Amendment #1) until December 6, 2011. The Agreement was not amended prior to December 6, 2011, and therefore, expired on that date. Once implementation occurred, a more accurate scope of work was developed, and an RFP was issued for a Third Party Administrator (TPA) for the ABO, DECAP and Voluntary Optional Benefits Programs and Renewal and Amendment #...
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