Title
Approve and affirm the County Librarian’s execution of the Professional Services Agreement (PSA) (A-11821) with Polaris Library Systems for the period of November 5, 2010 through November 5, 2015, for library automation software, staff training and hosting services in the amount of $304,804.
report
RECOMMENDATION
It is recommended that the Board of Supervisors:
Approve and affirm the County Librarian’s execution of the Professional Services Agreement (PSA) (A-11821) with Polaris Library Systems for the period of November 5, 2010 through November 5, 2015, for library automation software, staff training and hosting services in the amount of $304,804.
SUMMARY/DISCUSSION:
On October 12, 2010, your Board was presented with PSA A-11821 between the County of Monterey and Polaris Library Systems. That report indicated that the Agreement would enable Monterey County Free Libraries to replace its outdated library automation software, train staff on the new Polaris Library Systems. The October 12, 2010 Board Report further indicated that the requested term of the Agreement was for the period of November 5, 2010 through November 5, 2015, in the amount of $304,804. On October 12, 2010 your Board did approve the Agreement but, due to a clerical error, the Board Order only reflected an Agreement date through November 12, 2012. The recommended action herein corrects that clerical error and affirms the Agreement term though the originally intended (and executed) term of November 5, 2010 through November 5, 2015. No other changes are made to the Agreement or the contractual relationship.
On 4/06/2011the system was installed and became operational. Services performed to date have been in compliance with the terms of the Agreement. Monterey County Free Libraries is satisfied with the work to date and would like to continue the relationship through the originally intended November 5, 2015, Agreement term.
OTHER AGENCY INVOLVEMENT:
The Professional Services Agreemen...
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