Title
Adopt a Resolution to:
a. Approve the Records Retention Schedule for the Information Technology Department for the storage and/or destruction of County records in compliance with federal and state laws, county codes and policies; and
b. Authorize the Director of Information Technology or designee to destroy or cause the destruction of County records in accordance with the approved Records Retention Schedule for the Information Technology Department.
Body
RECOMMENDATIONS:
It is recommended that the Board of Supervisors adopt a Resolution to:
a. Approve the Records Retention Schedule for the Information Technology Department for the storage and/or destruction of County records in compliance with federal and state laws, county codes and policies; and
b. Authorize the Director of Information Technology or designee to destroy or cause the destruction of County records in accordance with the approved Records Retention Schedule for the Information Technology Department.
SUMMARY/DISCUSSION:
On July 1, 2014, the Board of Supervisors adopted a County-wide Records Management Policy. A Board-approved Departmental Records Retention Schedule for the Information Technology Department will provide for authorized preservation of records and the prompt destruction of files once the designated retention period has expired.
The Information Technology Department produces both electronic and hard copy records for Information Technology business related to System Applications, Customer Service, Security, Accounting, Cable Franchises, Federal Communications Commission Licenses, Procurement, Radio and Microwave Systems and Infrastructure Mapping. The timely scanning, shredding and recycling of these materials will reduce storage costs and improve the efficient management of the Information Technology Department records.
The Information Technology Department has created a Records Retention Schedule to address the retention and destruction of department...
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