Title
a. Authorize the County Purchasing Agent or designee to execute a non-standard Agreement with DFM Associates for the licensing and support of the Elections Information Management System (EIMS) voter and election software for the period July 1, 2026 to June 30, 2031 for a total amount not to exceed $955,980; and
b. Accept the non-standard terms and conditions contained in the vendor’s contract pursuant to the recommendation of the Registrar of Voters; and
c. Authorize the County Purchasing Agent or designee to execute up to two future amendments that do not exceed 10% ($95,598) of the original agreement, do not significantly alter the scope of work and the aggregate amount will not exceed $1,051,578.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the County Purchasing Agent or designee to execute a non-standard Agreement with DFM Associates for the licensing and support of the Elections Information Management System (EIMS) voter and election software for the period July 1, 2026 to June 30, 2031 for a total amount not to exceed $955,980; and
b. Accept the non-standard terms and conditions contained in the vendor’s contract pursuant to the recommendation of the Registrar of Voters; and
c. Authorize the County Purchasing Agent or designee to execute up to two (2) future amendments that do not exceed 10% ($95,598) of the original agreement, do not significantly alter the scope of work and the aggregate amount will not exceed $1,051,578.
SUMMARY:
The Elections Department requests to enter into an agreement with DFM Associates for licensing and support of the Election Information Management System (EIMS). This software enables the Department to manage the database of registered Monterey County voters, adjust precinct and polling place information, file candidates, export ballot design data and track ballot information.
DISCUSSION:
The California Secretary of State mandates that any election software used by local j...
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