Title
Authorize the Contracts/Purchasing Officer, under the terms of the cooperative agreement with NJPA (Sourcewell) contract #031715 to approve purchase orders for detention facility furniture for Phase 1 for the New Juvenile Hall (Project No. 8811) in an amount not to exceed $168,379.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Authorize the Contracts/Purchasing Officer, under the terms of the cooperative agreement with NJPA (Sourcewell) contract #031715 to approve purchase orders for detention facility furniture for Phase 1 for the New Juvenile Hall (Project No. 8811) in an amount not to exceed $168,379.
SUMMARY/DISCUSSION:
Phase I of the New Juvenile Hall (NJH) is nearing the completion. Once Phase I is finished, the youth will be transferred from the existing facility to the new facility. When this project was approved by the Board of Supervisors, $800,000 was included for Furniture, Fixtures & Equipment (FF&E) costs as part of the Project budget. However, the FF&E was not part of the bid package and corresponding construction contract with the general contractor. Currently, the County has a cooperative agreement with NJPA (Sourcewell) for the procurement of furniture with related accessories and services.
Probation staff has reviewed and assisted in determining the needs for the project and has approved these items (see Attachment A). The lead time for this order is six (6) to eight (8) weeks for delivery and installation; therefore, staff is seeking approval to place this order as soon as possible.
The NJH FF&E budget has been allocated for IT equipment, furniture, fixtures, and equipment. Currently, the estimated costs of Phase I furniture for the Juvenile Hall project are $168,379, which includes installation. Currently, the FF&E costs for Phase II are estimated to be $63,915.
OTHER AGENCY INVOLVEMENT:
Contracts/Purchasing has reviewed and approved these purchases. The Probation Department has approved the items ...
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