File #: RES 22-021    Name: Cash Handling Policy and Procedures FY22
Type: BoS Resolution Status: Passed - Auditor-Controller's Office
File created: 1/24/2022 In control: Board of Supervisors
On agenda: 2/1/2022 Final action: 2/1/2022
Title: Adopt a Resolution to: a. Approve the Policy for Cash Handling Controls, Policy for Petty Cash and Change Funds, and Policy for Outside Bank Accounts which supersede the existing Cash Handling Policy issued by the Auditor-Controller b. Approve the above policies' codification into the Accounting and Internal Control Policy Manual for incorporation into the Board Policy Manual.
Attachments: 1. Board Report, 2. C-01 Policy for Cash Handling Controls, 3. C-02 Policy for Petty Cash and Change Funds, 4. C-03 Policy for Outside Bank Accounts, 5. C-01-1 Cash Handling Control Guidelines, 6. C-02-1 Petty Cash and Change Fund Guidelines, 7. C-03-1 Guidelines for Outside Bank Accounts, 8. Cash Handling Policy_Superceded, 9. Resolution, 10. Completed Board Order Item No. 7, 11. Completed Resolution Item No. 7
Title
Adopt a Resolution to:
a. Approve the Policy for Cash Handling Controls, Policy for Petty Cash and Change Funds, and Policy for Outside Bank Accounts which supersede the existing Cash Handling Policy issued by the Auditor-Controller
b. Approve the above policies' codification into the Accounting and Internal Control Policy Manual for incorporation into the Board Policy Manual.

Report
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a resolution to:
a. Approve the Policy for Cash Handling Controls, Policy for Petty Cash and Change Funds, and Policy for Outside Bank Accounts which supersede the existing Cash Handling Policy issued by the Auditor-Controller
b. Approve the above policies' codification into the Accounting and Internal Control Policy Manual for incorporation into the Board Policy Manual.

SUMMARY/DISCUSSION:
The Cash Handling Policy of the County of Monterey was issued by the Office of the Auditor-Controller (ACO) in 1997 and needed updates. Although, conceptually valid and applicable today, the document needed formatting and procedural updates and codification in the Board's Policy Manual to make it user friendly and consistent.

The intent of the Cash Handling Policy update project was to revise and simplify the Policy for the ease of review, understanding and compliance by the County departments. Staff reviewed the existing policy extensively and made substantial revisions to the format, forms, and procedures. The proposed policy is better organized with improved format and broken out into three separate policy documents with updated procedures.

The purpose of each policy is outlined as follows:

* Policy for Cash Handling Controls establishes minimum procedural and documentation requirements and controls related to cash handling. In addition, it adds a new policy statement and establishes requirements for the Departments to have written documentation of their cash handling procedures and controls.
* Policy for Pett...

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