Title
Adopt Resolution to:
a. Approve the Records Retention Schedule for the Emergency Communications Department (ECD) for the storage and/or destruction of County records as set forth by federal and state laws, county codes, and policies; and
b. Authorize the Director of the ECD or designee to destroy or cause the destruction of County records in accordance with the approved Records Retention Schedule for ECD.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a Resolution to:
a. Approve the Records Retention Schedule for the Emergency Communications Department (ECD) for the storage and/or destruction of County records as set forth by federal and state laws, county codes, and policies; and
b. Authorize the Director of the ECD or designee to destroy or cause the destruction of County records in accordance with the approved Records Retention Schedule for ECD.
SUMMARY:
The Board of Supervisors adopted the current Emergency Communications Department records retention schedule on December 16, 2014. This updated Schedule for the Emergency Communications Department (ECD) will provide authorization for the storage and preservation of records and the prompt destruction of files once the designated retention period has expired.
DISCUSSION:
The timely scanning, shredding and recycling of these materials will reduce storage costs and improve the efficient management of the ECD records.
The ECD has updated the Records Retention Schedule to address the retention and destruction of departmental specific files. Other general department records will be retained in accordance with the County-wide Cross Departmental Records Retention Schedule. The proposed Records Retention Schedule outlines retention periods for maintaining document in our office prior to destruction or transfer to the Records Retention Center, as well as retention periods for documents preserved in electronic format. Some documents will be maintained permanently. Once an effe...
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