County of Monterey - File #: 13-0092

• File #: 13-0092
• Name: MOU Agreement #632-M1211 –County Of El Dorado
• Type: General Agenda Item
• Status: Passed
• File created: 1/23/2013
• In control: Board of Supervisors
• On agenda: 2/5/2013
• Final action: 2/5/2013
• Title: a. Authorize the Registrar of Voters to execute Memorandum of Understanding (MOU) Agreement 632-M1211 with the County of El Dorado as the lead County of a consortium of 13 California counties, which will participate in a Federal Voting Assistance Program (FVAP) grant in the amount of $157,189; and b. Authorize the Registrar of Voters to take any other action necessary to implement the Memorandum of Understanding and the FVAP grant.

Date	Action By	Action	Result
2/5/2013	Board of Supervisors	approved

Title
a. Authorize the Registrar of Voters to execute Memorandum of Understanding (MOU) Agreement 632-M1211 with the County of El Dorado as the lead County of a consortium of 13 California counties, which will participate in a Federal Voting Assistance Program (FVAP) grant in the amount of $157,189; and
b. Authorize the Registrar of Voters to take any other action necessary to implement the Memorandum of Understanding and the FVAP grant.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:

a. Authorize the Registrar of Voters to execute Memorandum of Understanding (MOU) Agreement 632-M1211 with the County of El Dorado as the lead County of a consortium of 13 California counties, which will participate in a Federal Voting Assistance Program (FVAP) grant in the amount of $157,189; and
b. Authorize the Registrar of Voters to take any other action necessary to implement the Memorandum of Understanding and the FVAP grant.
SUMMARY/DISCUSSION
MOU Agreement 632-M1211 permits the County to be a part of a program to be used in support of the acquisition and implementation of an on-line (via website) system for delivery of unvoted ballots to military and overseas citizens. This is not a voting system, and it cannot be used to return voted ballots, but it is designed to facilitate receipt of materials by these voters.
Pursuant to the MOU, El Dorado County will pay $150,000 on behalf of Monterey County for a subscription and set up fee from 2012 to 2016 for access to Democracy Live, a LiveBallot Uniformed and Overseas Citizen Absentee Voting Act (UOCAVA) eBallotting System including training and support. Additionally $7,189 would be granted directly to Monterey County for outreach and public awareness regarding the program including brochures, flyers, posters and web banners.
Participation in the Grant program will allow Monterey County to use technology to help effectively deliver overseas ballots and potentially reduce the number of errors, dup...